INTRODUCTION TO CHANGING LOCKBOX CASH RECEIPT ENTRIES

This option allows you to select a specific lockbox cash receipts file and make changes to the entries in the file.

Use your Lockbox Checks Report (LB010) and your Cash Receipts Edit Listing (AR220 – which displays the sequence number for each entry) to know which cash receipt entries need changes prior to posting.

HOW TO CHANGE LOCKBOX CASH RECEIPT ENTRIES

To begin, on the “Accounts Receivable Master” menu, click [Transactions].

The screen will display:

Click [Lockbox].

The screen will display:

Click [Change Lockbox].

The screen will display:

Company Number:

Defaults to company 01. If you wish to reconcile checks for a different company, key the desired company number.

To NOT continue, click [Exit]. You will be returned to the “Accounts Receivable Lockbox Processing” menu.

To continue, click [OK].

The screen will display:

Position To:

If the desired cash receipts batch does not appear on the first screen, you may <Page Down> by clicking the button

OR

You may enter a batch date in the position to area and click [OK].

OR

You may display the last 10 batches by clicking [Display Last 10 Batches].

Delete Batch:

To delete a batch, click once on the desired batch to highlight it and then click [Delete Batch].

The screen will display:

To continue deleting this batch, click once on ‘Delete This Batch’ to select (a checkmark will display next to the selection) and click [OK].

To NOT continue deleting this batch, leave the screen as it appears (no checkmark displayed next to Delete this batch) and click [OK].

To Select The Desired Cash Receipts Batch:

To NOT continue, click [Exit]. You will be returned to the “Accounts Receivable Lockbox Processing” menu.

To select a cash receipts batch for a different company number, click [Cancel]. You will be returned to the previous screen where you may key a different company number.

To continue, click once on the desired batch to highlight it and then click [OK].

OR

<DOUBLE CLICK> on the desired batch to select.

The screen will display:

Last Key Number Entered:

Displays the last key number in this batch.

Total Cash Receipt Dollars:

Displays the total cash receipt dollars in this batch.

To NOT continue, click [Exit]. You will be returned to the “Accounts Receivable Lockbox Processing” menu.

To continue, without zeroing the cash receipt totals, click [Return to Entry]. This will take you to the cash receipts entry screen. Once all cash receipts are changed and you exit, the totals will display the total of ALL cash receipts in the batch, not just the total of the changes made.

To continue, with zeroing the cash receipt totals, click [Zero Totals and Return To Entry]. This will not delete any records from the batch, but will set the total to zero and take you to the cash receipts entry screen. Once all cash receipts are changed and you exit, the totals will display ONLY the total of the changes made, not the total of all cash receipts within the batch.

If you chose to continue, the screen will display:

Note: SkilMatch recommends you do NOT add any records to a lockbox cash receipts batch, but that you only change existing records in the lockbox batch.

G/L Company Number:

Defaults to the company number used when this lockbox was converted. Do NOT change this data.

If you change the company number, records already in the batch will NOT be affected, only new entries would be affected. SkilMatch recommends you do NOT add any records to a lockbox cash receipts batch.

Press the <TAB> key for additional keying.

G/L Cash Account:

Displayed is the default cash account for the G/L company number displayed. Do NOT change this data.

If you change the cash account, records already in the batch will NOT be affected, only new entries would be affected. SkilMatch recommends you do NOT add any records to a lockbox cash receipts batch.

Press the <TAB> key for additional keying.

Cash Receipt Date:

The cash receipt date will default to the date in the lockbox file. Do NOT change this data.

If you change the cash receipt date, records already in the batch will NOT be affected, only new entries would be affected. SkilMatch recommends you do NOT add any records to a lockbox cash receipts batch.

Press the <TAB> key for additional keying.

Key Number to Update:

Key the sequence number (key number) of the item to update. The key numbers appear on the cash receipts edit listing (AR220).

To NOT continue, click [Exit]. You will be returned to the “Accounts Receivable Lockbox Processing” menu.

To continue, click [OK].

The screen will display the retrieved record:

Note: SkilMatch recommends you do NOT delete any records from a lockbox cash receipts batch. If the problem cannot be resolved, leave the record in the cash receipts batch and post. Your cash receipts register will list the items that did NOT post in addition to the items that did post. This information may prove helpful for future reference.

If any data is incorrect, move the cursor to the field in error and make the correction.

Click [OK].

Continue with this procedure until all deletions/corrections have been made.

When you exit, the screen will display:

To return to entry, without zeroing the cash receipt totals, click [Return to Entry]. This will take you to the cash receipts entry screen. Once all cash receipts are changed and you exit, the totals will display the total of ALL cash receipts in the batch, not just the total of the changes made.

To return to entry, with zeroing the cash receipt totals, click [Zero Totals and Return To Entry]. This will not delete any records from the batch, but will set the total to zero and take you to the cash receipts entry screen. Once all cash receipts are changed and you exit, the totals will display ONLY the total of the changes made, not the total of all cash receipts within the batch.

To continue exiting, click [Exit]. You will be returned to the “Accounts Receivable Lockbox Processing” menu.