INTRODUCTION TO POSTING LOCKBOX CASH RECEIPTS

This option:

(1) posts cash receipts to the general ledger

(2) updates accounts receivable

(3) updates customer files

(4) produces a Cash Receipt Register (which you should keep in your cash receipts binder)

Note: it is recommended that you post lockbox cash receipts as they are received. Lockbox cash receipts should be posted in order by date. If you post an “old” lockbox cash receipt batch, be sure to re-edit all “newer” lockbox cash receipt batches before posting. The status of cash receipts in the newer batches may have changed by the posting of the older batch.

The top section of the Cash Receipt Register will display the following data: batch number, fiscal month & year, the date & time the posting took place, and the initials of the user who was signed on when the posting occurred.

The Cash Receipt Register also prints the customer code and name, the invoice number that received payment, cash receipt date and amount, the original invoice date, the invoice balance before & after posting, late fee amounts & dates, any amount paid over or under the invoice balance, the customer pay reference data, the general ledger accounts affected, and the general ledger journal numbers.

Note: any record on the cash receipts edit listing (produced when cash receipts were entered) marked: "WILL NOT BE POSTED” will appear on the Cash Receipt Register marked “RECORD NOT ADDED".

HOW TO POST CASH RECEIPTS

To begin, on the “Accounts Receivable Master” menu, click [Transactions].

The screen will display:

Click [Lockbox].

The screen will display:

Click [Post Lockbox].

The screen will display:

Company Number:

Defaults to company 01. If you wish to post cash receipts for a different company, key the desired company number.

To NOT continue, click [Exit]. You will be returned to the “Accounts Receivable Lockbox Processing” menu.

To continue, click [OK].

The screen will display:

Position To:

If the desired cash receipts batch does not appear on the first screen, you may <Page Down> by clicking the button

OR

You may enter a batch date in the position to area and click [OK].

OR

You may display the last 10 batches by clicking [Display Last 10 Batches].

Delete Batch:

To delete a batch, click once on the desired batch to highlight it and then click once on the desired batch to highlight it and then click [OK].

The screen will display:

To continue deleting this batch, click [Delete This Batch] (a checkmark will display next to the selection) and click [OK].

To NOT continue deleting this batch, leave the screen as it appears (no checkmark displayed next to Delete this batch) and click [OK].

To Select The Desired Cash Receipts Batch:

To NOT continue, click [Exit]. You will be returned to the “Accounts Receivable Lockbox Processing” menu.

To select a cash receipts batch for a different company number, click [Cancel]. You will be returned to the previous screen where you may key a different company number.

To continue, click once on the desired batch to highlight it and then click [OK].

OR

<DOUBLE CLICK> on the desired batch to select.

The screen will display:

If you have inspected your edit for error messages and are ready to post, key YES and click [OK].

If you do NOT want to post, key NO and click [OK].

If you keyed YES, the screen will display:

Enter Business Month/Year:

Key the appropriate fiscal month and year.

OR

Select a date by clicking the button (prompt and select button) to the right of dates throughout SkilMatch2. The button will display a calendar from which you may click on a date to select, and then click [OK] to key the date.

Note: remember that this will not always correspond to a calendar year, but is determined strictly by when your fiscal year begins. Example: if your fiscal year 1986 begins in June, then July will be keyed as 0286.

Click [OK].

The screen will display:

If the date displayed in the top portion of the screen is correct, click [OK].

If the date displayed is NOT correct, re-key the date and click [OK]. Each time you re-key the date, the date will redisplay for verification. When the displayed is correct, click [OK].

OR

Select a date by clicking the button (prompt and select button) to the right of dates throughout SkilMatch2. The button will display a calendar from which you may click on a date to select, and then click [OK] to key the date.

Note: every time you change the date the system will re-display it for verification.

The cash receipts data will be posted and you will return to the “Accounts Receivable Lockbox Processing” menu.