INITIALIZE PAYROLL TAPE

This option prepares a new tape cartridge or removes data from an old tape cartridge for use in any save other than the daily file save and the scheduled saves. The system will place an internal label on the tape of LYMAN.

Tapes initialized through this option may be used for:

(1) Saving payroll data on tape

(2) Saving End of Quarter data on tape (Menu PBENDQ, Item Save)

(3) Saving End of Year W-2 data on tape (Menu PBEOYR, Item W-2 Forms)

(4) Saving a specified file on tape (Menu UTILMN, Item Save File on Tape)

(5) Saving all SkilMatch libraries on tape (Menu UTILMN, Item Save SkilMatch Libraries)

(6) Performing a full system backup (refer to the “Spiral Notebook” for detail on this type of save)

Requirements:

(1) Your organization must have it’s own server with a tape drive. The tape drive device is named TC.

(2) If you do not have access to the Pay and Bill Library Master Menu, you must have the authority to key on the command line to proceed with this option.

Note: this option can be processed with users on the system.

This menu option can be accessed in two ways:

(1) From the Pay and Bill library, select the [Utilities] menu.

OR

(2) From any library, using the command line, key UTILSR and click [OK].

The screen will display:

Note: before selecting the menu option, go to the AS/400 and insert the tape cartridge.

After you have inserted the tape, click [Initialize Payroll Tape].

The screen will display:

Tape Device Name:

If you have only 1 tape drive, your tape device name will be TC.

OR

If you have more than one tape drive, key the name of the drive you will be using in this option.

To proceed with the initialization, click [OK].

OR

If you do NOT wish to proceed, click [Close].

If you chose to proceed, the system will verify that the AS/400 has a tape device with the name you keyed. If it locates a device with the name entered above, the tape initialization will begin. Your screen will remain "input inhibited" until the procedure has completed.

When the initialization has finished, you will return to menu, and a message will display at the bottom of the screen.

The screen will display:

You may remove the tape from the tape drive and label it according to the type of save for which it will be used.