CANCELLED CHECKS, Accounts Payable

This option allows you to enter a range of A/P checks that have cleared your bank account(s).

During A/P processing, A/P checks are posted to the check file. Think of this file as a box that contains a copy of every check produced through A/P.

When individual checks clear your bank, you want to clear these checks from your check file in SkilMatch. This option allows you to mark checks as “reconciled” (affects file CHKREC).

Entering a Range of Checks:

Step 1: Use this option to enter of range of A/P Check that have cleared your bank account(s).

Step 2: Once you have finished entering your “reconciled” checks through this option (this option affects CHKREC file), you will process Menu Bank Functions, Item List Checks, which will produce a report of reconciled, open, and voided checks currently in the check file.

Step 3: The reconciled checks will be updated and/or removed from the check file when you process Menu Bank Functions, Item Update Check File (this option affects CHKFIL file – updates check status and/or removes the checks).

NOTE: Only one person can enter cleared checks for a bank account number at a time. The accounts may belong to the same company number; they must be different accounts. If you choose to allow this, be aware that you CANNOT process Menu Bank Functions, Item Update Check File with users in ANY AP Bank Function option for ANY company.

There is no report produced as a result of this option. You will need to process Menu Bank Functions, Item List Checks, far a report of reconciled, open, and voided checks currently in the check file.

To begin, select the [Bank Functions] menu in the Accounts Payable library.

The screen will display:

Click [Cancelled Checks], the screen will display:

Click [OK], the screen will display:

Company Number:

Defaults to company 01. To reconcile checks for a different company, key the desired company number.

Cash G/L Bank Account:

Key the bank account number from which the checks were issued.

Search for a valid G/L account number by clicking the button (prompt and select) to the right of the G/L bank account number.

To cancel and return to menu, click [Exit]. You will be returned to the “PayBill Library Bank Reconciliation” menu.

To proceed, click [OK].

The screen will display:

Beginning Check Number:

Key the first check number in the series of consecutive numbers that have cleared the bank.

Ending Check Number:

Key the last check number in the series of consecutive numbers that have cleared the bank.

NOTE: All checks number between the two numbers entered will be marked for reconciliation.

To cancel and return to menu, click [Exit]. You will be returned to the “PayBill Library Bank Reconciliation” menu.

To work with a different cash account, click [New Bank Account]. You will be returned to the previous screen where you may enter a different cash account number.

To proceed, click [OK].

When you key check numbers and click [OK] to mark as reconciled, you will return to the same screen for opportunity to key additional check range or a new bank account number. The screen will display:

To key an additional check range and ADD more check numbers to be reconciled, key beginning and ending check numbers and click [OK]. These checks will now be marked as reconciled.

To key a check range for a New Bank Account, click [New Bank Account].

When completely finished with entry, proceed to Exit instructions for further assistance.

Continue this step till all checks have been marked as reconciled. The exit option will produce an edit report to review and confirm correct.

Possible Error/Invalid Check Number:

If you enter a nonexistent check number, or one that has been reconciled previously, the screen will display:

Make the necessary correction and click [OK] again.

Exit:

When all checks for all bank accounts have been entered, click [Exit].

You will return to the “Accounts Payable Bank Reconciliation” menu.