INTRODUCTION TO SETTING UP THE GENERAL LEDGER

The following steps should be taken to set up the general ledger in SkilMatch.

1. Design (but do not enter) general ledger account numbers (refer to document Menu GLMANT, Item Accounts.

2. Design (but do not enter) your financial statement tailoring (refer to document Menu GLMANT, Item Tailoring).

3. Enter company names (refer to document Menu GLMANT, Item Company).

4. Create and enter names for the cost centers (refer to Menu GLMANT, Item Cost Center Descriptions).

5. Enter general ledger account numbers for the balance sheet accounts and one cost center (refer to document Menu GLMANT, Item Accounts).

6. Use the system to create the additional cost center account numbers (Menu GLMANT, Item Copy Chart of Accounts).

7. Add and delete account numbers to the completed Chart of Accounts (Menu GLMANT, Item Accounts).

8. Enter financial statement tailoring (refer to document Menu GLMANT, Item Tailoring).

9. Set retained earnings numbers for current and prior year earnings (refer to Menu GLMANT, Item Retained Earnings).

10. Set group number for percentage calculations (refer to Menu GLMANT, Item Set Group).

11. (Optional) Establish consolidations (company and/or cost center) (refer to Menu GLMANT, Item Consolidations or Menu GLMANT, Item Division Consolidation).

12. Enter budget and/or prior year data (refer to Menu GLMANT, Item Budgets and Prior and Menu GLMANT, Item Duplicate Budget).

13. Activate budget and/or prior year data (refer to Menu GLMANT, Item Activations).

14. (Optional) Enter beginning balances (refer to documentation concerning ‘Beginning Balances in General Ledger’ in document Menu GLJOUR, Item Data Entry).

15. (Optional) Maintain valid posting periods for all SkilMatch accounting applications (refer to Menu GLMANT, Item GL Posting Periods).

MAINTAINING COMPANY CONSOLIDATIONS

Combine two or more individual general ledger company totals for printing of consolidated financial statements.

Before starting this option, you must first to Menu PBMANT, Item Company and create a G/L Company number that will represent the group of individual companies for consolidation.

Example: Company 20 could be created to serve as the consolidation of “real” companies 01, 02, and 03. Company 20 is called the Master Consolidated Number or the Master Consolidator.

To begin, on the “General Ledger Master” menu, click [Maintenance].

The screen will display:

Click [Consolidations].

The screen will display:

Update or List

If you want to print a list of existing G/L company consolidator names, key LIST and press [Enter]. If selected, you will return to menu, and the report will be sent to your outqueue.

If you want to add new or change existing G/L consolidator companies, key UPDATE and press [Enter]. If selected, the following screen will display:

Consolidated company:

Key the valid two-digit company number that you previously set up through Menu PBMANT, Item Company to be the Master Consolidated number.

Note: while a master consolidator number can be the same as one of your general ledger company numbers, it is not recommended.

To proceed, click [OK].

The screen will display:

Description:

Key up to 30 characters to describe this consolidation.

Enter Company Numbers To Be Consolidated:

Key each of the individual company numbers that you wish to be part of this consolidated reporting group. You may include up to 49 individual G/L company numbers. Key 2 digits each, left justify, no spaces.

Press the <TAB> key between each entry.

Master Consolidator:

If you are entering a new Master consolidator, check this box by clicking it once.

If you no longer want an existing Master consolidator number, uncheck this box by clicking once.

To add this consolidator, click [OK].

To NOT add this consolidator, or to NOT update an existing consolidator with changes, click [Don’t make changes].

To NOT add this consolidator, or to NOT update an existing consolidator with changes, and return to menu, click [Exit].